Interested in Becoming a Vendor?

Exhibitors: use this form to contact the Exhibits department.

Would you like to be an exhibitor at Pacific Media Expo? Find the necessary information below.

Booth Details

  • Booth space is 8′ x 8′ (243 cm x 304 cm)
  • Includes one 6-foot (182 cm) table
  • Includes two chairs
  • Includes three Exhibitor badges at no charge

If you have any questions, or if the contact form above does not appear to be working, please contact Exhibit Services via email at Exhibits[AT]PacificMediaExpo.com (replace [AT] with the @ symbol).

Exhibitors FAQ

1. I will be selling things at my booth. Do I need a California Seller's Permit?

Yes. If you intend to sell anything at your booth, California State law requires you to have in your possession a valid California Seller’s Permit. You will need to provide a copy of your Seller’s Permit to PMX Exhibits Staff. To obtain a Seller’s Permit, visit the California State Board of Equalization (BOE) website or call them at (800) 400-7115.
Note: A Seller’s Permit is required prior to making sales. Notify the BOE if you have an urgent need for one.


2. If I'm from another state or country, do I need a California Seller's Permit?

Yes. California State law requires anyone doing business in California, regardless of where you are from, even if it is for one day or a short time, to obtain a Seller’s Permit. For more information, visit the California State Board of Equalization website or call them at (800) 400-7115.
Note: A Seller’s Permit is required prior to making sales. Notify the BOE if you have an urgent need for one.


3. I will not be selling things at my booth. Do I need a California Seller's Permit?

No. However, we require that you submit to us a “Letter of Intent Not To Sell” stating that you will not be selling anything at your booth.


4. What are the setup times for exhibitors?

The following are the exhibitor set up hours in the Exhibit Hall:

 Saturday, September 5  8:00 – 11:59 a.m.
 Sunday, September 6  8:00 – 9:59 a.m.
 Monday, September 7  8:00 – 9:59 a.m.

Note: The hours are subject to change. We will notify all exhibitors of these changes.


5. What time can exhibitors arrive in the morning to do minor setup, cleanup, and restocking?

Exhibitors may enter the Exhibit Hall two (2) hours before the hall opens to attendees.


6. Do exhibitors get cleanup/restocking time after the Exhibit Hall closes to the public?
Exhibitors have one (1) hour for cleanup and restocking after the Exhibit Hall closes to the public.

7. When do exhibitors need to break down and be out of the Exhibit Hall at the end of the convention?

Exhibitors need to move out three (3) hours after the Exhibit Hall closes on the last day of the convention.


8. How many badges do I get per booth?

For each booth space purchased, you are provided three (3) Exhibitor badges. You may purchase additional badges at $25 each, with a maximum of two (2) additional badges per booth space. For example, if you purchase 5 booths, you are provided fifteen (15) Exhibitor badges with the option to purchase a maximum of ten (10) additional Exhibitor badges for a cost of $250.


9. At some conventions, an Exhibitor badge has limited access compared to a regular membership badge. What about PMX?

PMX Exhibitor badges have the same access as membership badges. You can attend any event that requires a membership badge. Exhibitors wearing their badges are welcome to enjoy many of PMX’s programming and events. However, like membership badges, special events that require additional charges, such as concerts, are not covered and must be paid separately.


10. I need a phone line. How do I get one?
Please contact us for information on phone line access.

11. Is there Wi-Fi access?
The facility has Wi-Fi service. A fee will be charged for access by PSAV ( $25.00 per device for a 24-hour period. Note this is subject to change without notice). Please contact exhibits staff for details on requesting Wi-Fi access.

12. I use my mobile phone to make transactions. Will I have trouble with my mobile phone's reception?
Due to the location of the Exhibit Hall, mobile phone reception may vary for some carriers. It is recommended that you test your mobile phone’s reception prior to PMX or not rely on mobile phones for transactions.

13. I need electricity for my booth. How do I get a power drop?
If you require power to your booth, power drops can be ordered from the facility. For more information, please contact us.

14. Are you using a decorator? What other materials or equipment are provided?
Pacific Media Expo is not using a decorator this year. Each booth space will have one 6.0′ x 2.5′ (182.8cm x 76.2cm) table and two chairs. Tablecloths will be provided. You may bring additional tables and chairs if they do not encroach on another exhibitor’s booth space.

15. How many attendees did PMX have last year?
Please, contact Information Services for this info.

16. What is the sales tax rate for Pasadena, California?
Currently, the sales tax rate is 9.00%.

17. Who do I contact if I have more questions about the Exhibit Hall?
You can contact the Exhibit Services through the Contact Web form.